Sponsor & Exhibitor Center
Exclusively for current sponsors and exhibitors to manage deliverables.
We encourage you to check back often for updates and additional information.
Key dates
Book hotel
Confirm exhibiting
Confirm by: Monday, August 17th
Email hayley.neumann@imn.org to confirm
Attendee list
Available: Wednesday, August 12th
Attention: Attendee lists are only shared by staff from IMN/Informa.
*Please do not respond to any emails or phone calls requiring payment for attendee lists. If you have any questions, or receive a call or email of this nature, please reach out to your Coordinator.
Register passes
Register by: August 25th
Please review the below details regarding pass registration guidelines.
Email Hayley with any questions.
Shipping to the Hyatt Regency Seattle
Shipping address
Shipping Label:
Hold for Guest: (Your Name) (Your Cell Number)
c/o FedEx Office at Hyatt Regency Seattle
808 Howell Street
Seattle, WA 98101
IMN’s Pacific Northwest Middle-Market Multifamily
Box # ____ of _____
- Packages can begin arriving three or four days out from the conference start date.
- Packages will be available for pickup inside the FedEx Office business center (receiving/outgoing fees will apply). See details below and attached in the Hyatt Regency Shipping Instructions.
- If you would like your boxes to be delivered to your booth, you must complete the attached Exhibitor Material Handling Information Form and return it to usa5744@fedex.com or 206-623-9747 (Fax)
Shipping guidelines and pricing
Please review the below pricing for inbound and outbound packages, and use of the freight elevator. Download the below shipping and credit card authorization forms and return the forms to the venue before arriving onsite!
PLEASE CLICK HERE TO REVIEW ALL SHIPPING GUIDELINES
- Packages can begin arriving three or four days out from the conference start date.
- Packages will be available for pickup inside the FedEx Office business center (receiving/outgoing fees will apply). See details below and attached in the Hyatt Regency Shipping Instructions.
- If you would like your boxes to be delivered to your booth, you must complete the attached Exhibitor Material Handling Information Form and return it to usa5744@fedex.com or 206-623-9747 (Fax)
Inbound & outbound packages
- If you don’t prepay for your boxes, they won’t be brought out to your booth. Please note the FedEx office closes at 6:00pm and doesn’t reopen until 8:00am.
- Upon conclusion of the event, all items need to be boxed up and labeled with a FedEx or UPS slip that includes billing or accounting information. If the Exhibitor Form has been completed, you can leave your boxes at your table. If this form hasn’t been completed, you will need to bring it to the FedEx office on the 2nd floor.
- Outside food and beverages cannot be distributed at your booth.
- The hotel has limited linens available for exhibit tables. It is encouraged to bring your own tablecloths.
Exhibitor information
Set-up & Tear-down
Exhibitor Setup: Tuesday, August 25th from 5:30-6:30pm *please note the FedEx office closes at 6pm
Exhibitor Teardown: Thursday, August 27th after the Morning Refreshments Break (Currently 11am)
If you are unable to set-up or tear-down during the structured times, please contact Hayley.
Exhibition hours
Wednesday, September 9th: 7:15 am - 5:40 pm
Thursday, September 10th: 8:15 am - 11:00 am
*Timings subject to change based on agenda
If you are unable to staff your booth for the entire day, we highly suggest to have staff at your booth during the networking breaks. Refer to the agenda for exact timings
Hotel contact
For venue related questions, please contact:
HOLLY DOBROZSI
Event Planning Manager
P: 206.859.6378 E: holly.dobrozsi@hyatt.com
Ordering audiovisual and power
If you would like to order AV items, please order through this link: https://eventnow.encoreglobal.com/myevents/result/index/show_id/e9d8bbc8-2c38-f111-88b3-70a8a53ea21e/
- IMN will provide general wi-fi for the conference space, but if you need a hardline or a dedicated network, please order through the form.
AV Contact for additional questions:
Jonathan Pety de Thozée
Sr. Director of Sales
jonathan.pety@encoreglobal.com
M +1-617-797-2389
General CC Authorization Form
Shipping Authorization Form
Better Stands: highlighting sustainability best practices
Sustainability is increasingly important to event attendees – Around 80% of the typical event participants tell us so. We also know it’s increasingly important to our exhibitors like you, who are looking to protect and enhance your brand. Exhibiting gives you the opportunity to highlight your company’s sustainability credentials and align with an event that champions sustainability and protects your reputation.
We encourage everyone to work towards a Bronze level or ensure that your exhibit meets Bronze level. This means that the stand structure and walls, platform or raised flooring, furniture, equipment and lighting are all reused. Doing this usually eliminates most of the waste and takes a big step towards reusability without compromising on cost or stand design.
Pass registration
To register your firm and/or client passes, please use the links and action codes provided to you via email from Hayley. If you cannot find this email or your action codes, please email Hayley to have this shared with you.
Firm Passes
FIRM PASSES are for members of YOUR COMPANY. If you exceed the allotted number of passes, additional passes can be purchased at a reduced rate of 25% off the standard registration. Please contact your IMN sponsorship coordinator for assistance with additional passes. Any passes submitted incorrectly will be declined and asked to resubmit through the portal.
Client Passes
CLIENT PASSES limited to OWNERS/OPERATORS, PROPERTY MANAGERS, AND EQUITY INVESTORS ONLY. All client passes are subject to approval by the IMN team. Please note that the pass is ‘Pending Approval’ until the pass has been approved by the IMN team. No Client Passes will be accepted within 24 hours of the event date. Any qualified client passes submitted after that date will be charged 20% off the standard registration rate. Those individuals with an existing registration are not eligible for client passes.
Create your own social media banners
Let your network know you are attending the Pacific Northwest Middle-Market Multifamily Forum!
Key contact
For any questions regarding your sponsorship please contact Hayley Neumann.